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NSCB Medical College Hospital Jabalpur

Terms & Condition

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OFFICE OF THE JT. DHS & SUPERINTENDENT

MEDICAL COLLEGE HOSPITAL, JABALPUR M.P.

No. Hosp/Eqp. /Tender/2006-2007/                           Jabalpur, Dated        February 2006

Tenders will be sold up to

20/03/2006

Tenders to be submitted up to on

22/03/2006  Time  05:30 PM

Tenders will be opened on

23/03/2006  Time  12:00 Noon 

 
 
 

 

 Terms & Conditions

 

            For tenders invited for financial year 2006-2007 for supply of Medicine and other groups of items categories below.

S.N.

ITEMS GROUP / CATEGORY

SECURITY DEPOSIT

TENDER FORM COST

1.

Medicines

25,000/-

400/-

2.

Drops, Solution, Ointment, Antiseptic & Medicines used in Eye, Skin, E.N.T. Department

5,000/-

400/-

3.

I.V. Fluids

10,000/-

400/-

4.

X-Ray Films, Contrast Media, X-Ray Department article

10,000/-

400/-

5.

Suture Materials

10,000/-

400/-

6.

Disposable & Other Items

10,000/-

400/-

7.

Pathological Items

2,000/-

400/-

 

1.                   These tenders are for the financial year 2006-2007 effective up to 31 March 2007 or up to the approval of next tender.

2.                   Tenders of only manufacturers of the above items will be accepted.

3.                   Tender received after schedule of date & time will be rejected.

4.                   Separate tender form should be filled for each group of items and submitted in sealed envelope which should reach this office on or before due date of submission.

5.                   The cover A, B & cover C should be separately sealed, and all the three sealed covers shall be kept in an outer envelop and this should reach to the Joint Directorate of Health Services  & Superintendent NSCB Medical College Hospital Tilwara ghat road Garha Jabalpur on or before 22.03.06 before 5:30 P.M. Tenders will be opened at the above address at 12.00.PM. on 23.03.06 in the presence of the Tenderers/Senior responsible Officers of the company who choose to be present.

6.                    Comparative rate will be notified only after preparation & approval of comparative statement by the purchase committee. CD of Comparative statement of 2005-2006 is available in office of Jt. DHS. & Superintendent Medical College Hospital Jabalpur, can be obtained on payment of Rs 50/- fifty only.

7.                   The rate should be quoted in the list of item accompanying the tender form maintaining same serial number as per our list, failing this tender may be rejected.

8.                   Rates to be quoted inclusive of Excise Duty, Sales Tax , Vat (if applicable) transportation, insurance, and any incidental charges/ Tax on F.O.R. Destination basis (NSCB Medical College Hospital, Jabalpur),should be quoted for each of the items. No Taxes or any other charge will be paid separately on quoted rates. There should be no overwriting in the rates quoted. The rate quoted in price column should be for the unit and specification given. The tenderer is strictly prohibited to change/alter specification or unit size quoted. Keep original price bid in cover ‘B’ and duplicate in cover ‘C’ each page must have signature and rubber stamp.

9.                   Tenderers are required to submit security deposit as given against each item / category in form of demand draft / bankers cheque/ Fixed deposit receipt of any nationalized bank payables at Jabalpur in the name of the Jt. DHS and Superintendent, Medical College Hospital, Jabalpur failing which the tender will be rejected. Those who are exempted from depositing security are required to submit a certificate from the competent authority. No interest will be paid on the security deposit.

10.               Tenderer who are downloading tender form, from website need to enclose Bank Draft / Banker Cheque of Rupees 400/- (Rs. Four Hundred Only) payables at Jabalpur in the name of the Jt. DHS and Superintendent, Medical College Hospital, Jabalpur.

11.               Tenderer must agree to abide by all the terms and conditions of the tender. Any default or breach of contract or supply of goods not conforming to the standards shall render the tender to be rejected / cancelled and forfeiture of Earnest money. The tenderer must sign with rubber stamp on every page of the tender. All page must be numbered.

12.               Tenderers should furnish valid manufacturing license. In case the period of license expires or cancelled during the tender period due to any reason. No supply order will be placed after that date.

13.               The tenderer are required to submit detail information of manufacturing company and Authorized dealer in prescribe form attached as annexure (I). Also Email this information before last date at our Email address supdt_mch@rediffmail.com

14.               An undertaking to the effect that no dues of arrears of central or state taxes are outstanding against the manufacturing company will have to be submitted along with tender form. (Annexure II)

15.               The tenderer will be required to submit a declaration that he has not quoted lower rate than that of quoted in this tender in any institution or organisation in M.P. (Annexure III)

16.               Tenders of firm/ manufactures will be rejected if the same is black listed by any competent authority or is involved in any criminal proceeding pertaining to manufacture, supply or due to any dispute pending before any count or legal forum. A undertaking of negativity of the above shall have to be provided by the tenderers. (Annexure IV)

17.               Drugs and other items supplied must conform to the specifications mentioned in the price list and standards laid down under drugs and cosmetic acts and rules. Certificate like W.H.O. GMP/ ISO / ISI/ DGQA etc for good quality production and management obtained should be attached along with brief resume of the company.

18.               M.P.S.S.I. unit & Govt. of India undertaking need to attached certificate pertaining to that from competent authority.

19.                Amendment of Bidding Documents- At any time prior to the deadline for submission of bids, the Jt. DHS and Superintendent may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective bidder, modify the bidding documents by amendment. All prospective bidders who have received the bidding documents will be notified of the amendment in writing, which will be binding on them. In order to allow prospective bidders reasonable time within which to take the amendment into account in preparing their bids, the Purchaser, at its discretion, may extend the deadline for the submission of bids. CONDITIONAL BIDS WILL NOT BE ACCEPTED.

20.               Modifications and Withdrawal of Bids- The Bidder may modify or withdraw its bid after the bid's submission, provided that written notice of the modification or withdrawal is received by the Jt. DHS and Superintendent prior to the deadline prescribed for submission of bids. The Bidder's modification or withdrawal notice shall be prepared, marked and dispatched in a sealed envelope. A withdrawal notice may also be sent by Email or fax but followed by a signed confirmation copy, post marked not later than the deadline for submission of bids. No bid may be modified subsequent to the deadline for submission of bids. No bid may be withdrawn in the interval between the deadline for submission of bids and the expiry of the period of bid validity specified by the Bidder on the bid form. Withdrawal of a bid during this interval may result in the Bidder's forfeiture of its EMD.

 

21.               Clarification of Bids- During evaluation of the bids, the purchaser may, at its discretion, ask the Bidder for clarification of its bid. The request for clarification and the response shall be in writing and no change in price or substance of the bid shall be sought, offered or permitted.  No Bidder shall contact the Jt. DHS and Superintendent on any matter relating to its bid from the time of the bid opening to the time the contract is awarded. If the Bidder wishes to bring additional information to the notice of the Jt. DHS and Superintendent it should be done in writing. Any effort by a Bidder to influence the Jt. DHS and Superintendent in its decisions on bid evaluation, bid comparison or contract award decisions may result in rejection of the Bidder’s bid.

22.               All purchase will be made by competent authority as per store purchase rules of the state govt and their orders issued from time to time. Any order issued by higher authority will be followed. Recommendation of the purchase committee of the hospital will be followed. Invitation of tender does not mean any commitment to make purchases of all or any item listed in the tender.

23.               Government policy to encourage scheduled castes and Scheduled tribes entrepreneurs will be followed as per rules of the state govt. Tenderer must attach relevant document in support of the same along with registration of the firm with district Vyapar Udyod Kendra or any such state authorized body.

24.               Supplies of medicines and other items will have to be F.O.R. Medical College Hospital store no extra charges will be paid for local freight etc. In case of any breakage, theft or any loss to the goods during transit the responsibility of the loss will be of supplying firm. Financial loss if any will be recovered accordingly.

25.               All supplies will have to be made within stipulated period as mentioned in the order. In case the firm fails to comply with the order, the order will stand cancelled. The Jt. D.H.S. and superintendent will be empowered to make purchases from the next firm , other firms or local market. The deference in the rates will be recovered from E.M.D. or bills of the first approved firm.

26.               All supplies should be made of approved firms only material supplied by brother / Sister Concern will not be accepted.

27.               It is necessary to submit test report of the drugs being supplied according to their batch number and date of manufacture.

28.                All products must indicate the date of manufacturing and expiry, all products must arrive at the NSCB medical college hospital with a remaining shelf life of at least 80% (eighty percent) of the total stipulated shelf life of the product failing which consignees will have right of rejection within 30 days of supply.

29.               Any claim for hike in prices of the commodities covered in the tender will not be allowed during the tender period.

30.               Payment will be made by bank draft or banker cheque and bank commission thereof will be borne from the amount of the bill. No advance payment will be made.

31.               The Jt. DHS and Superintendent, Medical College Hospital, Jabalpur reserves the right to accept or reject any or all tenders without assigning any reason thereof in public interest. The tendering authority also reserves the right to make any addition or alteration in the terms and condition of the contract.

32.               For any legal recourse the judicial jurisdiction will courts in Jabalpur. The contract shall be governed by the Laws of India.

               

 

 

 

 

 

JT. DHS & SUPERINTENDENT

MEDICAL COLLEGE HOSPITAL

JABALPUR  M.P.


Specimen of forwarding letter

 

From,

            ______________________

 

            ______________________

 

 

To,

JT. DHS & SUPERINTENDENT

MEDICAL COLLEGE HOSPITAL

JABALPUR M.P.

 

Sir

 

            I am submitting tender for the financial year 2006-2007 for purchase of good quality of Medicines/ Drops, Solution, Ointment & Others /I.V. Fluids / Disposable & Other Items/ X-Ray Department Items/ Suture Material / Pathological Items (Tick appropriate) to the Medical College Hospital, Jabalpur. As invited wide letter No.______ Date       /     /2006  and published in   _____________________news paper. I accept all the terms and condition given in tender, I have not added any terms & condition.

 

Enclosures                                                                                      Signature of Tenderer

  1.  
  2.  
  3.  
  4.  
  5.  

Declaration

1.              I/We are citizen of India.

2.              I/We are competent to contract as per Indian contract act.

3.              I/We  are not debarred  for supply of Medicines/ Drops, Solution, Ointment & Others /I.V. Fluids / Disposable & Other Items/ X-Ray Department Items/ Suture Material / Pathological Items by any Institution /office of M.P. state.

4.              I/We will be responsible for losses made for supply of poor quality of Medicines/ Drops, Solution, Ointment & Others /I.V. Fluids / Disposable & Other Items/ X-Ray Department Items/ Suture Material / Pathological Items.

5.              I have not added any terms & condition other than given in this tender, even if any terms and condition are added than it should be treated as cancelled.

6.              I/We have not quoted lower rate than that of quoted in this tender in any office, institution or organization in the state of  M.P.

 

 

Date:-            /    /2006 Place:-                                                  Signature of Tenderer

E-Mail Address :                                                                                  Name   :

Phone No :                                                                                           Address:

Mobile No :

 

 

 

(Annexure I)

Information of Manufacturing Agency

 

Registered Name

 

Address           Factory

 

                        Office

 

Telephone Number

                        Factory

                        Office

                        Mobile Number

Fax

 

Email Address

 

Bank Account Number                                                 Bank Brach

 

Drug License Number

 

TIN                                                                              PAN

 

CST Number                                                               MPST/VAT

 

LST Number                                                                Service Tax Number

 

 

            Information of Authorized Dealer/Stockiest

 

Registered Name

 

Address

 

Telephone Number

                        Office                                                   Mobile Number

Fax

 

Email Address

 

Bank Account Number                                                 Brach

 

Drug License Number

 

TIN                                                                              PAN

 

CST Number                                                               MPST/VAT

 

LST Number                                                                Service Tax Number

 

Signature

Rubber stamp

 

 

Specimen of Declaration / Undertaking

(to be submitted in letter head)

(Annexure II)

DECLARATION

 

 

We ……………………………………………(name of manufacturing agency), having  its registered office at……………………………………………………….(full address), declare that we have not quoted lower rates than that of quoted in this tender in any institution in Madhya Pradesh.

 

Signature

Rubber stamp

 

(Annexure III)

 

UNDERTAKING

 

 

We ……………………………………………(name of manufacturing agency), having  its registered office at……………………………………………………….(full address), undertake that we have submitted upto date return and had no dues of central and state taxes.

 

 

Signature

Rubber stamp

 

(Annexure IV)

 

UNDERTAKING

 

 

We ……………………………………………(name of manufacturing agency), having its registered office at……………………………………………………….(full address), undertake that our firm has neither been black listed by any compitant authority nor any criminal proceeding pertaining to manufacture, supply, quality of manufacturing items or due to any dispute pending before any court or legal forum. We also undertake that we has not convicted for violation of provision of Drugs & Cosmetic Act, 1940 and rules there under.

 

 

 

Signature

Rubber stamp

 

 

Specimen Outer Envelope & Cover A

Specimen Cover B & C